CSULB Employer Services Guidelines

Posting Guidelines

CareerLINK Jobs provides online job and internship posting guidelines. The Career Development Center does not provide a referral service, and makes no guarantee that all jobs or internships posted will be filled.

  • All job and internship postings are reviewed and approved at the discretion of the Career Development Center and we reserve the right to choose to deny posting a position if it does not appear to support the best interests of students and/or the University.
  • The Career Development Center serves the entire CSULB student population and we reserve the right to deny services to an employer or choose not to post a position that restricts application to specific populations (see: USA EEOC: Prohibited Employment Policies & Practices )
  • Commission only positions must be clearly identified as such in the position description and on any recruitment materials. (Does not apply to internship postings).
  • Independent Contractor or Freelance positions must be clearly identified as such in the Job Title, position description and include the following text: "Independent contractors or freelance workers are responsible for paying their own taxes, filing required government forms and obtaining their own benefits including worker's compensation, disability, etc."
  • Positions must pay at least minimum wage for the state of California , with the exception of unpaid internships for academic credit and volunteer positions.
  • Positions may be posted on CareerLINK Jobs for a max. of six months at a time.
  • Positions that involve on-campus non-commercial solicitation, marketing, advertising or distributing promotional materials will be required to comply with all applicable CSULB Campus Regulations . The position description should include the following statement: "Representatives will be required to comply with all applicable CSULB regulations regarding on-campus publicity and posting and non-commercial solicitation."
  • Positions submitted by Third Party Recruiters must be clearly identified as such in the position description.
  • We do not post positions that involve work in private residences, including business offices in homes, nor do we post positions for personal assistants.
  • We do not post positions that require an initial investment or payment by the prospective employee. Investments include but are not limited to: requirement to attend unpaid orientation or training sessions; direct payment of a fixed fee; payment to attend orientation or training sessions; and/or purchase or rent of a starter kit, sales kit, sample or presentation supplies.
  • We do not post positions that discriminate on the basis of citizenship, status, or national origin (i.e. requires U.S. citizens only as a condition of employment), unless U.S. citizenship is required by law, regulation, executive order or government contract. (see: U.S. Department of Justice Office of Special Counsel for Immigration-Related Unfair Employment Practices ).
  • We do not post promotional announcements for recruitment events, graduate programs, or other activities that are non-CSULB affiliated.

Salary Resources

Due to the frequency of searches by salary on CareerLINK, our students appreciate when this information is provided. These online resources may be useful when determining an appropriate salary or salary range.

CSULB Job Fair Policies (revised June, 2016)

Participation and Attendance

All job and internship fairs hosted by the Career Development Center (CDC) are solely for employers to recruit student and alumni candidates, and for students and alumni to meet employers to discuss career and internship opportunities.

The maximum number of representatives allowed to attend per registration is four. Please do not schedule “tag teams” of representatives that relieve one another during the event.

The registration information for all representatives attending the fair must be finalized three weeks (21 days) prior to the fair. No new representatives may be added after that date.

Career Development Center events are not for employers to solicit employer business contacts. If an employer is found to be conducting business other than recruiting students and alumni for possible positions, that employer will be asked to leave the event immediately. In addition, that employer forfeits any fees associated with the event and will be subject to the Denial of Service policies.

Employers identified as third-party recruiters and/or staffing agencies, as well as companies offering independent contractor positions, may be limited to participation in job fairs and career events on a waiting-list basis; if space is available after job fair registration deadline is reached, companies representing any of the aforementioned categories may be permitted to participate in the event, to a number determined by the Career Development Center.

Payment

The CDC can only process credit card payments, money orders, and check payments. Checks and money orders should be payable to: CSULB Career Development Center, and mailed to: 1250 Bellflower, BH 250, Long Beach, CA 90840.

Cash payments are not accepted as we cannot process cash. The CDC will process payments in a timely manner and will make available receipts when requested, and will email payment confirmations for job fair activity.

Payment by credit card is preferred because it quickly confirms the registration and students will then see that the organization is coming to the fair after the company is confirmed for the event. If paying by check, payment must be received within 30 days of the initial event registration (invoice date). Only credit card payments, no check registrations, will be accepted within 4 weeks of the job fair. The registration deadline is three weeks prior to the event.

When a company uses a third party accounting firm/agency to process payments, the CDC is not the vendor and will not be held to any special/contractual agreements between the employer and that accounting firm. Specifically, no additional obligations are incurred by the CDC in order to receive payment. If an accounting firm/agency requests the CDC to verify employer attendance or activity through CDC events, the CDC may provide a letter of verification of attendance, but is not obligated to take photos, take statements or use any notary services to verify attendance. Such obligations will be refused. If the employer cannot resolve this issue with their financial department or accounting firm/agency and the account is due, then the CDC may send the account to Collections and assert for immediate payment. While the account is in Collections, the employer and its agents will be denied service

Multilevel Marketing Companies

Multilevel Marketing Companies, also called Network Marketing Companies, are not defined as "employers" by the Career Development Center and are not eligible to participate in job fairs.

The CDC considers organizations that engage in the following to be Multi-Level Marketing Companies:

Sponsoring an individual to set up his/her own business for the purpose of selling products or services and/or recruiting other individuals to set up their own business.

Requiring an initial investment from this individual, with the organization itself serving as an umbrella or parent corporation. The initial investment may be direct payment of a fixed fee, payment to attend an orientation or training session, and/or purchase of a starter kit.

Compensation is often in the form of straight commission, fees from others under their sponsorship in the organization, and/or a percentage of sales generated by others.

Online Job Posting Services or Companies

We do not extend Job Fair participation, CareerLINK job postings or other employer services to Online Job Posting Services or Companies.

Table Assignments

The Career Development Center assigns tables using a complex formula that takes into account industry designation, display needs, electrical needs, number of recruiters present, and competition (we try to never place competing employers next to or opposite each other).

Tables cannot be shared by employers. One table per company or business, with a maximum of four representatives per registration.

Table assignments are final. If an open table is available on the day of a fair, an employer may request to move. The Job Fair Coordinator will facilitate such discussions and all decisions are final.

Walk-on Registration

On occasion, one or two tables become available for walk-on job fair registrants. These tables become available because of "No-shows." If such a table becomes available, the Career Development Center (CDC) will release that table 30 minutes after the start of the fair to the employer who made the first walk-on request (and a second table to the second request, etc.). The fee for that table will be the regular rate plus the late registration fee. That employer must have payment in hand (money order or credit card; no cash). The CDC does not encourage walk-on registrations as we cannot guarantee table availability.

Extra Tables

On occasion, employers request extra tables. Because of California fire code and facility restrictions, the CDC adheres to the pre-determined possible layouts for the career fair. There are only a limited number of spaces for extra tables and the configurations are therefore limited. An extra table is billed at the standard registration fee rate. Requests are processed by sequence received and by payment collected.

Refunds

Refunds will not be issued for cancellations that occur three weeks (21 calendar days) or less prior to any Career Development Center event. During the period greater than 21 days, employers may request a refund of fees paid, minus a $100.00 processing fee. As a courtesy, the CDC will carry over a registration fee, less a $50.00 processing fee, to the next space-available job fair; a written request (email is fine) is required from the company for this latter option. Send the request to peggy.hayden@csulb.edu.

No refunds will be given for "no-shows" to CDC events. Fees paid are forfeited.

No refunds are given to any company/business that has violated a CDC policy and is denied services. Fees paid are forfeited.

Please understand that the CDC does not issue refund checks; instead, the University's Accounts Payable office does this. Refunds may take between 30-45 days to process.

"No-Show", Cancellation, and Refunds

On occasion, an employer may, for whatever reason, decide not to attend a job fair for which they have paid and registered. If that employer "no-shows," that is, does not come to the fair and does not notify the CDC prior to the event that they are not coming, the full fee for the fair (or fairs) is assessed. If the account has already been paid, then those monies are forfeited. The CDC will make available the table space rented to that employer to the first-come, first served "walk on" registrant. The CDC will wait 30 minutes after a career fair opens to students and alumni as the cut-off time to determine a "no-show." Late arriving employers must inform the CDC of their late arrival time. Call ahead! The CDC will post a sign on late arriving employer tables noting their ETA. Late arriving employers who fail to notify the CDC in advance will forfeit their table space. In the rare instance that the registration fee is not paid, yet the employer was confirmed to attend the fair, and subsequently “no-shows”, that financial obligation remains due and payable to the Career Development Center upon demand.

Third party Recruiters

Third Party Recruiters who choose to post positions on CareerLINK Jobs must:

  • Identify as a third party agency or recruiter in the position description.
    • Third party recruiters are employment agencies, search firms, contract recruiters, organizations, or individuals recruiting candidates for temporary, part-time or full-time employment opportunities other than for their own needs.
    • The position description should begin with the statement "We are a third party recruiter seeking candidates on behalf of our client..."
  • Adhere to the Posting Guidelines and NACE Principles for Employment Professionals.
  • Not charge any fees to the applicants.
  • If requested, disclose to the CDC client contact information, the nature of the relationship between the agency and the client, to whom the student's credentials will be disclosed and if necessary, permit the CDC to verify this information.

Denial of Services

The Career Development Center reserves the right to refuse services to employers for any of the following reasons:

  • Dishonesty and/or misrepresentation of the company and/or position.
  • Discrimination according to EEO practices
  • Failure to provide FULL DISCLOSURE of essential information concerning the nature of the position or compensation including but not limited to commission only, Job Responsibilities or applicant requirements; breach of confidentiality; reneging on established agreements between the CDC and the employer (verbal or written); reneging on a job offer to a student
  • Failure to pay for billed services; harassment of California State University, Long Beach students, alumni, staff or faculty
  • Failure to adhere to Career Development Center Employer Services guidelines and/or any other violation of California State University, Long Beach rules and regulations. Any fees paid to the University for Career Development Center services during this period are forfeited to the University.

NACE Principles for Professionals

The National Association of Colleges and Employers (NACE), provides Principles for Employment Professionals that promote professionalism during the recruitment process.